How we protect student data, ensure FERPA & GDPR compliance, and maintain the highest privacy standards for educational institutions worldwide
SKOOLIA (operated by BARCIDS LIMITED, Company No. IE637797) is committed to protecting the privacy and security of personal information. This Privacy Policy explains how we collect, use, store, and protect information when you use our school management platform.
We are fully committed to FERPA (Family Educational Rights and Privacy Act) compliance, GDPR (General Data Protection Regulation) compliance, and follow international data protection standards including COPPA, PIPEDA, and regional privacy laws.
SKOOLIA complies with the Family Educational Rights and Privacy Act (FERPA), which protects the privacy of student education records. We act as a school official with legitimate educational interests when processing student data.
Schools may designate certain information as "directory information" which can be disclosed without consent. This typically includes name, grade level, and enrollment status. Schools control what information is designated as directory information.
We implement industry-standard security measures to protect your data:
International standard for information security management systems (ISMS).
Full compliance with European data protection regulations.
Verified controls for security, availability, and confidentiality.
We do not sell, rent, or trade personal information. We may share information only in the following circumstances:
Information is shared with school administrators, teachers, and staff who have legitimate educational interests.
When required by law, court order, or to protect the safety of students and staff.
With trusted third-party services (hosting, payment processing) under strict confidentiality agreements.
To protect the health and safety of students or other individuals during emergencies.
We retain personal information only as long as necessary for educational purposes and legal requirements:
Academic records are retained according to school policy and legal requirements, typically 5-7 years after graduation.
Payment and financial data retained for 7 years for tax and audit purposes.
Security and access logs retained for 2 years for security monitoring purposes.
SKOOLIA uses minimal cookies and browser storage technologies strictly for essential functionality. We do NOT use any tracking, advertising, or third-party analytics cookies.
sidebar:state
Remembers sidebar open/closed preference
Authentication Cookies
HTTP-only session cookies for secure login (managed by Supabase Auth)
Data stored locally on your device for personalization. This data never leaves your browser.
Temporary data cleared when you close your browser tab.
No Third-Party Tracking
We do not use Google Analytics, Facebook Pixel, or any other third-party tracking services. Your browsing behavior is not tracked or shared with advertisers.
SKOOLIA operates globally with data centers in multiple regions. We ensure adequate protection for international transfers through:
Depending on your jurisdiction, you may have the following rights regarding your personal information:
Note: Some rights may be limited for educational records under FERPA or when retention is required by law.
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:
Data Protection Officer
privacy@skoolia.com
Support Team
1-800-SKOOLIA
Mailing Address
BARCIDS LIMITED
Data Protection Department
County Cork, Ireland
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify schools and users of significant changes through email notifications and platform announcements. The "Last Updated" date at the top of this policy indicates when the most recent changes were made.