Before you start
For School owners, Administrators
- Decide whether you need AI Timetable only or the full school platform.
- Prepare your academic year dates, class list, subjects and teacher assignments.
Choose a trial and create your account
Open the Skoolia sign-up page and choose AI Timetable for scheduling, or a full-platform trial for student records, attendance, fees and communication. Follow the email verification instructions shown. Self-serve trials last 14 days and do not require a card to start.
Complete your school profile
Enter your school name, country and timezone in onboarding. Check these details before adding academic dates or sending documents. Choose English, French, Arabic or Spanish for the interface; Arabic uses a right-to-left layout.
Configure the academic year and terms
In Settings, open Academic Structure and configure Academic Years & Terms. Check the start and end dates and select the year you are preparing before creating year-specific classes or schedules.
Prepare teachers, classes and subjects
Add your teaching staff, create classes and subjects, and assign the teacher for each class and subject. Invite colleagues through User Management with the permissions they need. A staff record and a sign-in account serve different purposes.
Follow the timetable setup checklist
For AI Timetable, use guided setup to define school periods, rooms, teachers, classes and weekly subject periods. Student enrolment is not required for the standalone AI Timetable product. Follow the scheduling guide for generation and review.
Add student and guardian records on the full platform
Create a small initial set of records or use the student import tool. Download its template, review column mappings and validation errors, then check the imported records and guardian links before inviting families.
Complete one workflow before rollout
Check a class roster, record attendance or generate a timetable with your prepared data. For the full platform, configure grading and fee settings before using those modules. Roll out access to staff and families once the records and permissions are correct.
Good practice
- Use a small, clearly identified test dataset in a non-production school for training.
- Keep a copy of your import source and review a sample of records after import.
- Agree who owns attendance, academic records and finance before inviting staff.
Questions and troubleshooting
Ready for the next step?
Open your school workspace to put this guide into practice, or ask our team for help.