Financial Oversight
School Finance Overview
See what your school collected, what it spent, and what is actually left — with payroll counted as cost, and the monthly detail an annual total hides.
What it solves
Revenue Minus Cost
One figure that subtracts what the school spent from what it collected, instead of two numbers on two different pages.
Payroll Counted
Cost includes paid payroll at employer cost — normally a school's largest line — not only recorded expenses.
One Set of Figures
The dashboard widget and the Finance page read the same underlying figures, so the two surfaces cannot disagree.
How It Works
The money records itself
Invoices, payments, expenses and payroll flow in as your team works. There is nothing extra to enter for the overview to be correct.
Collected against spent
The overview subtracts cost from revenue across the academic year, with payroll counted at employer cost.
Read the months, not only the year
Fees arrive in bursts at the start of terms while rent and salaries recur every month. The monthly chart shows the negative months a healthy annual total conceals.
Key Features
- Cash collected against cash spent for your academic year, with the net position
- Payroll included in cost, not expenses alone, so the figure reflects real spending
- Monthly chart of collected against spent on one shared scale
- Comparison against the previous period
- Outstanding balance shown alongside collected and spent
- Optional Finance widget on your dashboard, reading the same figures as the Finance page
- Expense ledger with categories and approval status
- Bulk import of expenses from CSV or Excel
- Figures scoped to the active academic year
Works with the rest of Skoolia
Fee collection, invoicing and payment tracking are included in every Skoolia school plan. The Finance overview and expense management are available on the Enterprise plan, for owner, administrator and accountant roles.
See pricingRelated features
Common questions
Does the cost figure include salaries?
Yes. Cost is approved expenses plus paid payroll, counted at employer cost — gross pay plus employer contributions — rather than net pay. A cost figure built from expenses alone would omit the wage bill, which is normally a school's largest outgoing.
Why does my annual total look healthy when some months were not?
Because school cash flow is lumpy on one side and flat on the other. Fees arrive in bursts at the start of terms while rent, salaries and utilities recur every month. A year that nets positive can still contain several negative months, which is why the monthly chart leads the page rather than the annual figure standing alone.
Can the dashboard and the Finance page disagree?
No. Both read the same underlying figures for the same academic year, so there is only one calculation behind them.
Ready to see what is actually left?
Stop reading revenue on one page and costs on another. See your school's net position in one place.