Before you start
For Administrators, School owners
- Prepare the event date, time, location and intended audience.
- Check your school timezone and event-management permission.
Open Calendar
Open the school calendar and navigate to the date you need. Review existing entries to avoid duplicate events.
Add the event details
Create an event with a clear title, description, date and time. Available types include General, Exam, Holiday, Meeting and Class. Use the closest type and explain any specific event details in the description.
Choose visibility and invitees
Review the event visibility and invitee controls before saving. Keep internal planning limited to the appropriate people.
Review the saved event
Reopen the event to check its date, time, location and visibility. Correct changed arrangements in the existing record.
Communicate important changes
For a changed exam date or other time-sensitive notice, use the school’s communication workflow as well. Do not assume every family will see a calendar edit immediately.
Good practice
- Add known term events early.
- Use consistent event names.
- Check the audience when copying details from an internal planning note.
Questions and troubleshooting
Ready for the next step?
Open your school workspace to put this guide into practice, or ask our team for help.